TERMS AND CONDITIONS 

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All parties who enter, participate, sponsor, support or formally involved in the Race 4 Good competition agree to adhere to the Race 4 Good Terms and Conditions in full.  

The phrase ‘during the competition’ used throughout refers to the period when teams are selected until the point winning teams are announced. 

  • The competition will run subject to a minimum level of sponsorship and business leader/student participation being achieved.
  • There is a maximum budget of US$5,000 available to each winning team to implement their project in the community.   Payments are made directly to the community by Race 4 Good organisers. 
  • The official competition language is English.
  • Costs involved in developing the business plan, budget and presentation, attending judging sessions or briefings and participating in the competition generally, cannot be claimed by individuals or teams, or deducted from the budget.
  • The use of additional funds from any source and for any purpose is not allowed within the during the competition and during implementation of the project.
  • Teams have 21 days from the official competition launch date until midnight on the official competition end date to submit their business plan, budget and presentation. 
  • Individuals and teams must work within their teams only and cannot confer, collaborate or share information with anyone outside their team or other individuals during the competition, except for the Local Guide, Advisory Group members and Race 4 Good organisers. 
  • Teams found to have received input or assistance from outside their team, or submitted entries which are not entirely their own work, will be disqualified. 
  • Research on the community or communities prior to the official competition launch is not allowed but individuals can undertake research at country level. 

Business Leaders from the winning team can opt to join a frontline experience to Nepal to spend time with their community and have the chance to see their winning project implemented. (Any business leader can come if they pay their own way and we have room.) 

  • There is no cash or other prize alternative.
  • Business Leaders must cover their travel, accommodation, meals and all other frontline experience costs in full. 
  • While Race 4 Good organisers will provide assistance, Business Leaders must make their own arrangements for travel to the frontline experience destination; the official frontline experience starts at the pre-agreed meeting place stated in the itinerary.  
  • Business Leaders who wish to travel on the same frontline experience as the students from their winning team, will be allocated specific dates.  If unable to join the students on the specific dates, Business Leaders can request to take part in a future frontline experience, subject to availability.     
  • It may not be possible to guarantee that the future frontline experience will include a visit to the specific community in the winning business plan.
  • Frontline experiences will be subject to Frontline First Booking Conditions, and Frontline First Terms and Conditions. 
  • On expeditions of this type it is not generally possible to accommodate persons with severe health problems or physical disabilities. Separate Booking Terms and Conditions apply. 

Students from the winning team will be flown to Nepal to spend time with their community, and have the chance to see their winning project begin to be implemented. 

  • There is no cash or other prize alternative.
  • Students in a winning team who, for any reason, are unable to join their team on the frontline experience on the allocated dates forfeit their award; additional travellers or substitutes are not allowed, and alternative dates are not available. 
  • Students from non-winning teams are not eligible for a frontline experience.
  • Students who, on medical or religious grounds, cannot travel alone may elect to  bring a chaperone, subject to availability on the trip; the chaperone must cover their travel, accommodation, meals and all other frontline experience costs in full.     
  • Students are responsible for ensuring they have a valid passport, are available on the allocated frontline experience dates, obtain a suitable visa for travel and complete all necessary Race 4 Good documentation.
  • Students who fail to submit Race 4 Good documentation in time may be excluded from joining a frontline experience.
  • Students are responsible for ensuring they seek medical/dental advice before travelling and have the necessary inoculations for the destination. 
  • Individual students who do not complete and/or fully contribute to the 21-day competition and/or who are not present for judging without a valid reason, will not be eligible for the award; the decision of the Race 4 Good organisers is final and will be based on feedback from Business Leaders and appropriate university staff. 
  • Team is allocated a specific community which cannot be changed. 
  • On expeditions of this type it is not generally possible to accommodate persons with severe health problems or physical disabilities. Separate Booking Terms and Conditions apply. 
Costs included

Race 4 Good organisers will agree a travel budget in advance with individual universities.   Costs over and above the agreed budget cannot be claimed. 

  • Standard economy return flights. 
  • Cost of single entry tourist visa. 
  • Single trip Medical/travel insurance cover. 
  • Airport collection and return, transport, accommodation, meals, drinks and tips which form part of the official frontline itinerary.
  • US$5k business plan implementation budget – paid directly to community. 
Costs not included
  • Cost of travel from home/university to airport of departure. 
  • Cost of travel from return airport to home/university. 
  • Internal flights (home country). 
  • Additional transport, accommodation, meals, drinks that fall outside the official frontline itinerary. 
  • Passport applications. 
  • Phone calls/internet costs. 
  • Personal equipment, clothing. 
  • Costs associated with participating in the 21-day competition. 

There is no participation fee for students.

STUDENTS:
  • Must be currently studying at one of the universities participating in the competition.
  • Will be aged 25 years or less on the official competition launch date.  
  • Must be available on key competition dates including pre-briefing, launch/closing events and during the competition. 
  • Be prepared to work and contribute to their team and meet the estimated time commitment of:
Time Involved
  • 4 hours in the week prior to competition launch to cover launch event and briefing.
  • Followed by minimum of 10 hours per week for 3 weeks.
INVOLVEMENT
  • Report weekly to their allocated Business Leader to keep them informed of progress, or more regularly if the Business Leader requires it. 
  • Agree to their details being used for the purposes of registering their interest in the Race 4 Good competition and that their entry form and attachment may be shared with appropriate university staff and other members of the Race 4 Good organising team. 
  • Who have previously been a member of a Race 4 Good winning team may not enter the competition. 
  • Have received permission from their faculty head to enter the competition and, if aged 21 years or younger, permission from their parents or legal guardian. 
  • Know of no reason why they could not travel to Nepal (consider valid passport, proposed dates of travel, health issues, access issues, parental permission, exclusion from destination country, previous commitment).    If students have any concerns, they should contact Race 4 Good organisers before applying. 
  • Have a valid passport with a minimum of ten months before expiry and room for exit and entry visa stamps. 
  • Have access to a computer and the internet. 
  • Have read the Student Profile document and the competition Terms and Conditions in full, understand them and agree to abide by them. 

Students will be allocated a team, subject to availability, based on a pre-competition entry form and accompanying presentation which takes form of an essay OR video.
- Essay:  typed, Word format, 1,000 words or less, English, in a clear font size 12. 
- Video: 3 minutes or less, English.

  • Students can submit a maximum of one student entry form per competition. 
  • The entry form and presentation are entirely the student’s work, are original, and previously unpublished or distributed. 
  • Entries received after the deadline will not be accepted.
  •  
  • Entries cannot be edited or resubmitted once submitted to Race 4 Good organisers. 
  • Selection will be based on the entry form and presentation which will be rated for imagination, creativity, humour, practicality and feasibility.
  •   
  • Race 4 Good organisers are unable to provide feedback on entry forms and presentations. 
  • Students give permission for Race 4 Good organisers to contact a university official with the purpose of confirming permission, the student is currently studying, is in their final year of study, and their date of birth. 
  • Students will be selected by Race 4 Good Founder, Linda Cruse. 
  • The decision of Linda Cruse is final. 
  • Students will be notified by email. 
 

Student Data Protection: 

  • Student data will not be distributed to third parties other than Race 4 Good organisers and appropriate university staff. 
  • Students agree that once their entry form and attachment is no longer required for the purpose of the competition, the data will be disposed of. 

There is no participation fee for Business Leaders.   

 
  • Business Leaders can take out a sponsorship package (LINK) which enables them to hand-pick their own team.
  • Business Leaders without sponsorship will be allocated a team, subject to availability. 
  • The decision of the selection panel is final. 
 

Commitment: 

  • Business Leaders should be available via electronic media to work as part of the team during the competition and can attend key events.
  • Meet the estimated time commitment of:
    • 4 hours in the week prior to competition launch week to cover launch event and briefing.
    • Followed by 2 hours per week (in whatever minute combination is convenient) for 3 weeks.
    • In addition, time spent mentoring an individual student. 
      
  • There is no documentary output required of business leaders but they may decide to support students in the production of the final business plan, budget and presentation.
 
  • Nominate staff member to oversee student activity and act as main point of contact for Race 4 Good organisers.
 
  • Six teams will compete in the competition; each team comprises 5 Business Leaders and 5 students.
  • Students from the same university will be in the same team.
  • Students will be allocated their team by Race 4 Good organisers.
  • Business Leaders with Adventurer sponsorship can hand-pick their own business contacts to   form a team of 5 Business Leaders and choose the university team they want to compete   with (subject to availability).   See Sponsorship section for details. (LINK) 
  • Business Leaders with Explorer sponsorship and Business Leaders with no sponsorship will be allocated a team by Race 4 Good organisers. 
  • Individuals and teams must work within their teams only and cannot confer, collaborate or share information with anyone outside their team or other individuals during the competition, except for the Local Guide, Advisory Group members and Race 4 Good organisers. 
Judging Process

Judging will take place in one day. See Business Plan, Budget and Presentation section for further information.

  • Teams will be allocated a specific date and time to present their business plan to a judging panel.
  • Each team will have a maximum of 15 minutes to present and a further 15 minutes to answer judges’ questions.
  • Presentations which exceed 15 minutes will be halted.
  • Teams will present in private, other teams will not be present.
  • Where possible, all members of the team should be present during judging and remain at the venue until all judging is completed.
  • At least one student should be involved in presenting/co-presenting to judges.
  • Judges will have seen the Word version of the Business Plan and Budget in advance but will not have seen the PPT presentation.
  • Judges will ask questions and give feedback at the end of the presentation, not during.
  • Judges will deliberate and announce the winning teams that evening.
  • The judges' decision is final.
  • Business plan, budget and presentation (‘entries’) must be submitted before midnight local time on the official competition end date.
  • Entries submitted by email to nominated Race 4 Good organiser.
  • The contents of the business plan, budget and presentation are entirely the team’s work, the contents are entirely original, and the resulting entry is previously unpublished, distributed or submitted in any format.
  • Entries are submitted in the form of a business plan and budget and a summary PowerPoint presentation:

Business Plan and Budget: full business plan and budget (in Word format, in English, maximum 15 pages, minimum font size 12, may include graphics, graphs, tables, photos, visuals).

PowerPoint: a summary of the business plan and budget (in English, maximum 15 slides, presented in 15 minutes or less).

  • Entries received after the deadline will not be accepted and that team will not continue on in the competition.
  • Once submitted by Race 4 Good organisers, entries cannot be edited or resubmitted.
  • Teams are allocated a maximum of six Advisory Group questions in total. 
  • Questions are addressed to an individual Advisory Group member and sent by email. 
  • The same question to two or more members is not allowed. 
  • The Advisory Group member will aim to reply within 36 hours.   
  • If a member is unable to answer a question they will aim to inform the team within 12 hours. 
  • If a team puts a question to a member who replies they are unable to answer it, the question can be put to another advisory group member if the first member did not answer the question in full or in part.   
  • Advisory Group members who feel they cannot fully answer a question should not attempt to answer it in part. 
  • Each question put to a member and answered either in full or in part will be deducted from the team’s total allocation. 
  • Teams to agree on the most appropriate member to contact with their question. 
  • Teams may contact the same member with all six questions, or choose to address different questions to different members, taking into con sideration the member’s area of expertise. 
  • Teams may have the chance to ask additional questions by winning mid-Race challenges. 
  • All questions to Advisory Group will be copied to Race 4 Good management. 
  • Members of the Advisory Group will be announced shortly.
 
  • Contact with the allocated Local Guide will comprise of one team telephone/Skype call per week of a maximum 60 minutes. 
  • A maximum of six questions can be discussed per call. 
  • Questions to be agreed and collated into one email and sent to the Local Guide a minimum of three days in advance of the scheduled call.   
  • Teams will receive a schedule from Race 4 Good organisers confirming the day of the week questions are to be emailed to the Local Guide and how to contact him. 
  • Teams are responsible for liaising directly with the Local Guide, agreeing a mutually convenient date/time for the scheduled call, and making the call. 
  • The Local Guide cannot answer additional questions or emails outside the allotted one email and one telephone call per week.  
  • Teams may have the chance to ask additional questions by winning mid-Race challenges. 
  • Additional contact with the Local Guide is not allowed.
  • Race 4 Good management will be on each call. 

Participants consent for their details to be included in Race 4 Good media/case studies and on the official Race 4 Good website.   Details may include full name, job title, short bio, university, course details, role in team, photographs and details of the winning business plans. 

 

Participants agree, in principal, to take part in media interviews arranged both in their home country (by Race 4 Good organisers) and in the frontline destination, where appropriate.   One volunteer from each winning team may be asked to give a short speech on behalf of their team at the closing ceremony. 

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